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Accommodation
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On-line
submission of reservations for
accommodation, excursions, and airport
transfers and payment is preferred through
the Travel Arrangements on-line system.
Your payment will be processed through a
secure web-based credit card payment system
(SSL encrypted data transfer). You will
notice that the application for
accommodation is combined with the
application for airport transfers and
excursions (Travel Arrangements service).
Please refer to the respective
FRPRCS-8
web pages for more information on
excursions and airport transfers). |
FRPRCS-8
has secured discounted rates for the
Symposium period at several hotels, located
either in the centre of Patras or in the Rio
area and Psathopyrgos (click for map here), closer to the
Symposium Venue, which will all be
serviced by a bus shuttle during the
Symposium days.
If you wish to take advantage of the beach
location that most of the Rio and
Psathopyrgos hotels offer, we strongly
recommend that you opt for the first 5
hotels in the following table. Due to the
high demand of the summer months it will be
wise to book your accommodation as early as
the Travel Arrangements on-line reservation
system is launched.
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More hotels will be posted in our list by
mid February 2007, to include the centre of
Patras.
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Please note that only the Symposium hotels
will be serviced by shuttle busses
throughout the Symposium duration.
|
No |
Class |
Hotel Name |
Room Rates (€) |
Contact
Information |
|
Single |
Double |
Triple |
Paying Child |
|
1 |
4 * |
ACHAIA BEACH
(location:
Rio
area)
2 km from Venue
Bus ride: 10’ |
80 |
95 |
120 |
0-4 yrs: free
5–14 yrs: 15 |
Rio, Patras 26442
+30 2610 991801
www.airotel.gr/ |
|
2 |
4 * |
PORTO RIO
(location:
Rio area)
2
km from Venue
Bus ride: 10’ |
|
|
|
0-6 yrs: free |
Rio Patras 26500
+30 2610 992102
www.portoriohotel.gr
|
|
Main building |
100 |
130 |
160 |
|
Artemis Building & Bungalows |
70 |
90 |
110 |
|
3 |
4 * |
TZAKI
(location:
Rio
area)
2
km from Venue
Bus ride: 10’ |
80 |
104 |
126 |
0-8 yrs: free |
Rio Patras, 26500
+30 2610 453960
www.hoteltzaki.gr |
|
4 |
4 * |
BYZANTINO
(location: Patra)
6 km from Venue
Bus ride: 15’ |
90 |
110 |
N/A |
0-6 yrs: free |
Riga Feraiou 106, 26221 Patras
+30 2610 243000
www.byzantino-hotel.gr |
|
5 |
4 * |
PATRAS PALACE
(location: Patra)
6
km from Venue
Bus ride: 15’ |
95 |
110 |
N/A |
0-3 yrs: free |
Othonos Amalias 15, 26223 Patras
+30 2610 623131
www.patraspalace.gr |
|
6 |
3 * |
FLORIDA
(location: Psathopyrgos)
8
km from Venue
Bus ride: 15-20’ |
70 |
80 |
90 |
0-12 yrs: free
13 –17
yrs: 10 |
Psathopyrgos, 26500 Patras
+30 2610 931279
www.floridabluebay.gr |
|
7 |
3 * |
RODINI
(location:
Psathopyrgos)
9
km from Venue
Bus ride: 15-20’ |
|
|
|
0-2 yrs:
free |
Psathopyrgos, Patras 26500
+30 2610 931300
www.hotelrodini.gr |
|
Bed & Breakfast |
60 |
70 |
85 |
2–6 yrs: 15 |
|
Half Board |
70 |
85 |
100 |
2–6 yrs: 20 |
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Detailed Hotel
Descriptions
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Room rates are in Euro, per night, and inclusive of
breakfast (or half board where
applicable) and all taxes.
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Rates will apply to all pre- and post-Symposium stays.
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Reservations will be processed on a "first-come,
first-served" basis.
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Hotel reservations will only be
secured after payment of the requested
deposit(s) has
been completed
(your
bank transfer must have been deposited
in the Symposium bank account or your
credit card payment received by
MeetingPlanner.gr).
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A one night deposit is necessary to secure your
reservations. You must clearly
indicate that you agree with the
cancellation policies of the hotels,
and fax the reservation form with your
credit card data (see reservation and
payment methods).
Due to the imposed cancellation fees
by the
FRPRCS-8
hotels, if you wish to use the
on-line
or the bank transfer option payment option, you must pay
the full amount of your accommodation
reservation
in order to secure that cancellation
fees are charged in the unfortunate
event of cancelling your room, within the
cancellation period.
-
Cancellation policies vary slightly among hotels. Please
see individual hotels for details.
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Mrs.
Stamatia Gika of MeetingPlanner.gr will
handle all reservations for accommodation,
excursions, airport transfers, etc. This
includes communications, payments, and
confirmation letters. You may contact the
Travel Arrangements desk at:
|
FRPRCS-8
Travel Arrangements Desk
c/o MeetingPlanner.gr
Conference Management
Ypapantis str. K.Kastritsi
GR - 26504
Rio,
Achaia,
Greece
Telephone: +30-2610-992025
Fax: +30-2610-991945
URL:
www.meetingplanner.gr
email:
frprcs8@meetingplanner.gr
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Both the on-line submission button and
the PDF Travel Arrangements Form are found
at the end of this page. Please read the
reservation methods, procedure, payment and
cancellation policies carefully, before you
proceed with your application!
Reservation Methods /
Reservation Procedure /
Payment Methods /
Cancellation
Policy
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Reservation Methods |
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You may
submit your reservation either on-line or by
fax, no later than Tuesday July 10, 2007.
After this date, you must contact the hotels
directly.
On-line
Reservation and payment is preferred.
Your payment will be processed through a
secure web-based credit card payment system
(SSL encrypted data transfer).
Travel Arrangements reservation by Fax
is available for those who do not wish to use the
on-line system. Please fill in the Travel
Arrangements Form found at the end of
the page, with your credit card or other
payment information and send it by fax to:
+30 2610 991 945.
Reservation requests by post, email or
phone will not be accepted.
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Reservation Procedure |
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Important note: Both the on-line submission
button and the PDF reservation form are
found at the end of this page. Please
read carefully the methods for Travel
Arrangements reservations, payment and
cancellation policies, before you proceed!
You may submit your Travel Arrangements
request on-line (preferred) or by fax,
indicating
your hotel choice
(along with any excursions or airport
transfers), no later than
Tuesday July 10, 2007.
After this date, you may contact the hotels
directly for changes or cancellations but
please make sure to notify us as well in
written (send us an email message).
On-line Reservation
and payment is preferred. Your Travel
Arrangements payment will be processed
through a
secure web-based credit card payment system
(SSL encrypted data transfer).
Reservations by Fax
is available for those who can not use the
on line system. Please fill in the Travel
Arrangements form,
found at the end of this page,
with your credit card or other payment
information and send it by fax to: +30 2610
991 945.
Attention
-
For room reservations each individual must
make his/her own reservations separately.
Only in the case
of sharing a twin room, you may use the
appropriate field in the form, to enter
your accompanying person’s name.
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Reservations will be processed on a
"first-come-first-served" basis. If your
preferred choice is fully
booked MeetingPlanner.gr will proceed with
your reservation on the basis of the next
available hotel of the same category.
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If you wish to reserve additional room(s),
please submit a new
reservation
form.
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All payments must be made in Euro.
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Cash
payments will be accepted only on site.
Credit card payment will also be available
on site. No other type of payment will be
accepted.
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Receipts will be given on site. No
invoices will be sent in advance.
Confirmation of Reservation(s).
Upon receiving the required deposit for the
hotel, the Travel Arrangements desk will
send you a confirmation email message
regarding your reservation. Please make sure
to provide a valid email address. Please
remember to print and bring your
confirmation message with you, when you
check in at the hotel. This is your hotel
booking voucher!
· Your
hotel confirmation email will include the
reserved hotel room, dates of stay, deposit
paid and remaining balance to be settled at
the hotel.
· If
you have booked and paid for excursions or
an airport transfer you will receive
separate email messages about each of these.
Attention
A one night deposit is necessary to secure
your room reservations. You must clearly
indicate that you agree with the
cancellation policies of the hotels and fax
the reservation form with your credit card
data (see reservation and payment methods).
Due to the imposed cancellation fees by
the
FRPRCS-8
hotels, if you wish to use the on-line
payment option
or the bank transfer option,
you must pay the full amount of your hotel
accommodation reservation in order for
cancellation fees to be deducted in the
unfortunate event of cancelling your room
within the cancellation period. |
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Payment Methods
Before you decide on the method of payment please read the
following important note:
Due to the imposed cancellation fees by
the
FRPRCS-8
hotels,
if you wish to use the on-line payment
option
or the bank transfer option,
you must pay the full amount of your
reservation in order for cancellation
fees to be charged in the unfortunate
event of cancelling your room the
cancellation period. Alternatively, only
a one-night deposit will be paid if you
opt to fax your credit card details
authorizing the Travel Arrangements desk
to charge your card with cancellation
fees in case you cancel your reservation
according to specific cancellation
policies. |
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1.
You will receive a bank notification message
informing you about the amount of money that
has been deducted from your credit card.
2.
You will also receive the official
Confirmation of Reservation via email from
the
FRPRCS-8
Travel Arrangements desk.
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Pay by faxing your credit card details,
using the on-line Travel Arrangements Form or the
Travel Arrangements Form
found at the end of this
page.
The
FRPRCS-8
Travel Arrangements
desk will charge your credit card with the
respective hotel one night deposit amount and send you the official
confirmation of your reservation via email.
In case you are using someone else’s credit
card, DO NOT PROCEED with on-line payment.
Please send the
Travel Arrangements
Form by fax, as a signed authorization of
the cardholder is required in hardcopy,
accompanied by a copy of both sides of the
credit card.
Please note that any transfer or service
charges imposed by the bank must be paid by
the participant. Please provide us with a valid
email address on your
Travel Arrangements
application. You will receive a
notification email with the Mrs. Stamatia Gika
- MeetingPlanner.gr bank account details.
Please clearly indicate on the bank form:
1) Your full name
(name given for your registration)
2) Name of the Symposium : “FRPRCS-8
Symposium”
For quick and accurate processing of the
payment, it is requested that you
fax a copy of your bank transfer receipt to:
+30 2610 991945.
Please remember to also bring this copy to
the
Travel Arrangements desk.
After proof of payment has been confirmed by
our bank, you will receive a confirmation of
receipt of payment from Mrs. Stamatia Gika -
MeetingPlanner.gr.
Attention
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Only cash payments or credit card payments
will be accepted on site.
-
Receipts for your deposits will be given
on-site at the Travel Arrangements desk on
request. No invoices will be sent in
advance. Receipts for balance payments will
be given by the hotels.
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Cancellation Policy
Important note:
Due to the imposed cancellation fees by
FRPRCS-8
hotels, if you wish to use the on-line
payment option
or the bank transfer option,
you must pay the full amount of your
reservation in order for cancellation
fees to be deducted in the unfortunate
event of cancelling your room within the
cancellation period. Alternatively, only
a one-night deposit will be paid if you
opt to fax your credit card details
authorizing the Travel Arrangements desk
to charge your card with cancellation
fees in case you cancel your reservation
within the cancellation period.
Cancellations must be made to
MeetingPlanner.gr in writing, either by
fax (+30-2610-991945) or email (frprcs8@meetingplanner.gr).
The amount of refund will depend on
the date of cancellation. |
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Hotels cancellation policy
Some hotels have a slightly different
cancellation policy. Please see
individual hotels for advice.
Any price difference that might arise
due to changes in accommodation will be
settled with the hotel, where you will
also receive your official receipt from.
|
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For cancellations received
up to 21 days prior to arrival |
No cancellation fees; only € 30
administration charge |
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For cancellations received
between 21 and 7 days prior to arrival |
Cancellation fees equal to the maximum
of one night’s stay will be charged
(plus a € 30 administration charge) |
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For cancellations received between 7 and
1 day prior to arrival |
Cancellation fees equal to the 50% of
the total nights stay will be charged
(plus a € 30 administration charge) |
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For no-shows |
Cancellation fees equal to the 100% of
the total nights stay will be charged
(plus a € 30 administration charge) |
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REFUNDS
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On-Site.
Refunds (in cash) will be dealt with during
the Symposium at the Travel Arrangements
desk.
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Debited to your Credit Card.
If you do not attend the Symposium, you will
need to provide us with your credit card
details and refunds will be completed within
30 days from the end date of the Symposium.
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Bank Transfer.
If you do not attend the Symposium, you will
need to provide us with your bank account
details
(any charges for bank transfers will be
withdrawn from your entitled refund)
and refunds will be completed within 30 days
from the end date of the Symposium.
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Personal Insurance |
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The organizers cannot be held responsible
for accidents to Symposium participants or
accompanying persons, for damage or loss of
their personal property, or for cancellation
expenses, regardless of cause. Participants
should therefore, make their own insurance
arrangements. Please consult with your local
insurance sources regarding coverage. |
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Travel
Arrangements Desk Hours |
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The
FRPRCS-8 Travel
Arrangements desk at the Symposium venue
will be open during the following hours:
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Sunday, July 15 |
17:00 – 20:00 |
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Monday, July 16 |
08:00
– 18:00 |
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Tuesday, July 17 |
08:00
– 18:00 |
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Wednesday, July 18 |
08:00
– 18:00 |
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To book your hotel on-line please click on the
button above.
To download the Travel Arrangements Form
(including Airport Transfers / Accommodation
/ Excursions)
please
click
here.
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